Category: Cloud Computing

Case Study – Small Business IT Services

The Challenge

Move from an aging and poorly-performing Customer Relationship Management (CRM) program (Goldmine) housed on a dedicated server rented from a third-party provider to a state-of-the-art, cloud-based CRM + product. Identify and migrate gigabytes worth of data, and ultimately save money if possible.

The Solution

Salesforce.com logoAfter conducting detailed research, we identified the Group Edition of Salesforce.com as being ideal for the number of subscribers required. There was a one-time cost to assess and migrate all the data from the old Goldmine server into Salesforce. After this initial transition, users warmed quickly to the new platform and Web 2.0-centric interface and features. Migrating to Salesforce also substantially reduced annual CRM costs.

Migrating to Office365 from onsite servers

Microsoft Office 365 Logo

Image by Microsoft Sweden via Flickr

This week our team will be doing another “move to the cloud” for one of our clients.

Small and Medium Organizations who have previously installed onsite Windows Servers in order to run Microsoft Exchange for email, contacts, and calendars can benefit from the new cloud services Microsoft is offering.  This is a particularly well-timed decision when you might be considering upgrading an aging Small Business Server 2003, or other aging Server platform running Exchange.

Why?  Because the cost of migrating a smaller organization to Microsoft Office 365, plus the ongoing annual cost of a relevant subscription tier, can be less than

or equal to the cost of a new server and associated costs.  The added advantage of much lower ongoing maintenance and upkeep costs (as Microsoft staff do 90% of that work at no additional cost) can be a very wise choice in today’s business and technological marketplace.

Beyond email, as I have written about previously, Office 365 offers online, browser-based versions of Office applications for document creation and editing on-the-go, and also features the newest Microsoft SharePoint cloud interface for online document storage and sharing (as well as other intranet-related features).  The newest addition to the offerings is Microsoft Lync, which replaces the older Office Communicator and Live Meeting products and empowers instant messaging, real-time voice chat, screen-sharing, and other cool communication tools.

A small business or organization without an on-premise Windows Server or Exchange environment can easily setup new accounts and enable better email, calendaring, contact management, document sharing and storage, and IM and collaboration tools than they have previously had available.

All this can be had at around 6.00 per user per month for the features I have described, a price competitive with Google Apps for Business but which integrates much more organically with Windows operating systems and Office products.

More and more of us are moving to the cloud for essential services for our agencies andy businesses.  Office 365 provides a cost-effective and very useful set of tools for any organization today.

If you are interested in learning more or want to receive a free quote on how NSI Partners TechConnect can assist your organization with cloud-based technologies, contact us today at tech@nsipartners.com !

BEIJING, CHINA - MAY 24:   Chief executive off...

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Browsers….IE vs Chrome vs Firefox vs Safari….and we can’t forget Opera!

Internet Explorer Mobile Logo

Image via Wikipedia

Browser battles are ongoing regularly these days.  Mozilla is releasing new versions of Firefox with increasing rapidity, and market share has definitely changed, but a comment from one of my co-workers this past week made me ponder why so many are still using Internet Explorer when it is still having more problems than most other browsers.

To be fair, IE has made major progress from 7 to 8 to 9.  Regularly rotating into the top position in terms of speed and security features, Microsoft is doing their best to keep up with the competition.

New features, such as HTML 5 support, hardware acceleration, best plug-in libraries, and now RAM optimization (Firefox) must be emphasized by browser manufacturers in order to try to differentiate themselves.

One thing I have noticed is that, in most cases, speed is now the least relevant item to use to distinguish one browser from another.  All recent benchmark reviews I have seen, really over at least the last year, show no “human-discernable” difference between browsers.  However, one area where IE seems to consistently lag behind the other browsers is in Java-scripted site content, where it continues to struggle.

All this, and regular usage of all browsers, has led me to realize that the “look and feel” and feature-set are more important to me than raw speed, stats, or behind-the-scenes security settings that aren’t exactly visible.

For instance, the RSS-feed-aggregation in Safari I wrote about in my last update.  As an IT professional I regularly need to be seeing and digesting industry news, updates, tips, etc.  This method of adding feeds in Safari, and the built-in tools and sorting methods it provides, represent a real improvement in efficiency AND my own experience/perception.

All else being equal, it seems the individual user experience, which is NOT measurable in the way most benchmarks work, makes the biggest difference for individual selections.

Some of my co-workers like Firefox because they are used to the larger library of plug-ins.  Chrome, the first to introduce search in the address bar, with a more-streamlined UI and behind-the-scenes updates, impressed others and hasn’t done anything since then to convince them to switch.  Opera, long considered the “geeks” browser, actually won the latest round of speed tests done by Lifehacker, and continues to add new and interesting features, some of which are not immediately apparent.

However, looking at the stats, it seems the overwhelming issue for users is which browser is the default for their OS.  Even though I can and have installed Firefox and Chrome for Lion, I rarely find myself opening them because Safari does everything to my satisfaction and I really enjoy the minimalistic interface.  Since Windows still ships with the largest percentage of computers sold, and IE is the built-in, default browser, the majority of people still use IE. Despite its’ lag, bugginess, and lack of some features and UI design elements compared to other browsers, most users seem content to use it.  Maybe because they don’t need to spend extra time researching, downloading and installing other browsers, configuring and migrating favorites, plugins, etc?  Or maybe because a high percentage of the computer-using world doesn’t even realize other browsers are options, and might provide them value?

Regardless of the causes, I must say that when it comes to browsers, it is one area where ignorance is NOT bliss, and I am glad to have the time to regularly review, test, and experience the various products.

What are your experiences?

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Wide Area Network Solutions for SMBs through Software, not expensive Hardware

One of the exciting things about the TechConnect services we provide here at NSI Partners is being able to constantly innovate technology solutions for the Small-Medium Business (SMB) universe.  From software to hardware to smartphones, technology is often fluid, and one of the advantages of smaller organizations is being able to move swifter with less cost and investment than large enterprises.
Virtual Private Network site to site and from ...

Image via Wikipedia

A great example of this is a business with multiple locations in one city or regional area that relies on software solutions designed for the more-traditional Local-Area-Network (LAN) architecture.  For instance, let’s say your business wants to use a time-sheet program that allows employees to log in and out for the workday and track hours , as well as enabling reports and calendaring features for the admin staff.  One such example of this type of program is ShopClock.  Designed to work with a Microsoft SQL back-end database residing on a computer in the LAN designated as a server, then allowing workstation or client installs on multiple computers for employees to access and sign in and out.  Problems start to appear when you want to have one server at one business location but install licensed copies at other store locations that need to reach out to the server across the internet.

One traditional solution to this problem is from a hardware perpective:  work with your ISP to create a tunneled VPN via routers and switches, or get your own routers with VPN features that tie your public IP addresses together into a Wide Area Network (WAN) allowing the devices at each store to communicate with each other as if they were on the same network.  Thousands of dollars can be spent successfully implementing such a solution.  A second option that is less than desirable is to install stand-alone server/workstation setups at each location.  However, this can cost more as often additional licenses are required, and the stores don’t communicate with each other.



A third solution, and one we enjoy recommending and implementing for our TechConnect SMB clients, is LogMeIn Hamachi.  A great product that allows us to do a simple software install at each computer needing access to the WAN, and viola!  Instant connectivity between multiple geographical office locations for the purpose of connecting workstations to a server as in the case of ShopClock.  This has other obvious uses too, such as file sharing, remote printing, and even includes chat functionality.  For a handful of dollars a month, it could take over a decade for the costs of this option to catch up with some of the hardware solutions (not to mention saving on electricity bills and space not being used for additional hardware).

This is just one example of a creative, cost-effective technology solution for a small or medium business that enables the business to focus on growing and servicing customers with excellence, without sacrificing lots of time, energy and money on enterprise-type solutions.  If you work with a small or medium business needing better support and implementation of technology, feel free to contact us at tech@nsipartners.com.

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Reasons to Choose Microsoft Exchange Online for Email Hosting

 Webmail is ubiquitous. Easy to setup, check from any browser, or download to email clients like Microsoft Outlook or Thunderbird, most individuals have several webmail accounts.  Many businesses use webmail for their business email as well, whether provided by a website host as an add-on service, or through more evolved products like Yahoo Mail Plus or Gmail.  These email options all share many characteristics, most based on the POP or IMAP protocols that are used for the email server and service. 

Traditionally only larger organizations and companies have utilized Microsoft’s Exchange technology for hosting email servers, which linked to Outlook clients provide some significant feature sets and productivity benefits not found on POP and IMAP email servers. A few years ago, companies started offering shared Exchange server hosting environments for monthly fees so that small-medium businesses that didn’t want the extra cost and hassles of their own in-house Exchange server could still benefit from the technology and utilize Outlook the way it was designed to be used.  Even more recently, Microsoft took that over themselves, providing the servers and improving the features and costs with Microsoft Online Services.  I have written about this previously in its’ several forms, from Exchange Online only up to and including the full Business Productivity Online Suite (BPOS).  I have yet to publish a simple list of the advantages and features small and medium businesses can expect when transitioning to Exchange Online for email hosting….Here is that list!

1.  More than email: Exchange adds a robust Contacts database, Tasks/To-Do Lists, Calendaring, and Public File Sharing

2.  Access methods:  from any web browser with Outlook Web Access, from smartphones with data and ActiveSync, from Microsoft Outlook

3.  Advanced scheduling tools, the ability to see multiple calendars within your organization, the ability to edit other’s calendars, the capability to share documents with others online easily, complex task database and task management, categories

4.  Reduced costs and complexity with all the productivity enhancements of a traditional in-house server

Icon for the Microsoft ActiveSync functionality.
Image via Wikipedia

 

5.  Built-in backup of data, enhanced spam filtering and security tools compared to many other email hosts

If you add Microsoft Outlook 2010 to the mix as part of the email solution, there are additional benefits: Task Delegation (create and assign tasks to others); Enhanced Scheduling and Calendaring Features (Overlay mode for multiple calendars, scheduling assistants to suggest meeting and appointment times, plugins for services like GoToMeeting); and now the Social Connector (see updates from social networks like Facebook and Linked In for your contacts right inside Outlook).

At prices per user per month that are only a few dollars more than POP and IMAP email options, and new features coming with Office365 in 2011, there is little reason for any small to medium business NOT to give Exchange Online a try.  You may find it changes the way you do business and enables some exciting changes for your organization.

Contact tech@nsipartners.com if you’d like to work with NSI Partners for a free trial of any Microsoft Online product, or for support in transition from your existing solutions.

 Image representing Outlook as depicted in Crun...

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Microsoft Soars Higher into the Clouds with Office Web Apps

By now everyone has heard of “cloud computing”.  It’s one of the “hot new things”, even though it’s been around for years.  I’ve even written several previous posts  around cloud computing services, analyses, etc.  Most modern computer users are using cloud computing on a daily basis, accessing databases of information about themselves and others stored on social networking and social media sites.  Password storage, online file storage, photo albums, the list goes on and on. 

However, the last thing most people would associate with the “cloud” is Microsoft, especially Microsoft Office.  Traditionally requiring hundreds of megabytes on a hard drive, needing regular updates from Microsoft, and costing anywhere from $100.00 to $500.00 per machine for a license, Microsoft Office has traditionally been one of the mainstays of the workstation-based computing model.

NO MORE!  Microsoft has been hard at work to create a cloud-based option for Office products, similar to what Google has done with Google Apps and Google Docs.  For years, companies and individuals have been able to buy hosted Microsoft Exchange or Sharepoint services from various Microsoft Partners.  The newer version of that is Microsoft Online Services, of which NSI Partners is a reseller.  I have written about this previously, and it moves Exchange, Sharepoint, IM and online meeting solutions even more into the cloud than before.  However, Microsoft has made 2 more big strides in this direction of late.  The first is available now, and comes with your live.com, hotmail.com, or msn.com account.  The second is still in beta (Office 365) and I will be writing about that in a future post.

So, what are Office Web Apps? Simple:  web-based versions of Word, Excel, Power Point, and OneNote.  They are free for use for anyone with their live.com, msn.com, or hotmail.com sign-in.  Once you sign into your account, look for the Office menu button at top.  From here, a drop-down allows you to navigate to Recent Documents, your stored document folders, or create a new Word, Excel, PowerPoint, or OneNote document.  You can also click the Office menu button to take you to a new interface, such as the one dispayed below from my login.

Office Web Apps

 

The documents are stored using SkyDrive, a feature of Microsoft Live that’s been around since the launch of Vista and which now gives you up to 25GB of online storage at no cost. Designed as a “cloud hard drive”, the SkyDrive allows you to place documents here to work from, rather than your hard drive, thumb drive, etc.  The addition of Office Web Apps makes SkyDrive much more useful, though, as I can now create, edit, download, or email Office documents from the web WITHOUT needing to have Microsoft Office installed on my computer!

SkyDrive and Office Web Apps also allows you to share portions or all of your documents with friends/family/co-workers, and you can even set permission levels to allow them to edit, add, and delete files from your online library.  Microsoft Office Web Apps are also viewable from several mobile device browsers (Safari 4 on newer iPhone models and IE on upcoming Windows Phone 7).

Moving steadily upward into the Cloud, Web Apps are a great new tool for those of us who need to keep our documents formatted with Microsoft Office file types.  Enabling creation, sharing, and editing of the most common Office document types from any compatible web browser, for free, should keep Microsoft and the Office product line serious contenders for the standard choice in the electronic document universe.

Next year, when Microsoft fully unveils Office 365, Microsoft Office will take on a per-user, monthly subscription fee model, and Microsoft will move even more into the stratosphere.  Currently in closed Beta, NSI Partners is one of the companies testing these new services out.  Look for a future post about our experiences with Office 365.  For now, enjoy your web-enabled Office experience!

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Small Business IT Support Colorado Springs

Today’s small business or organization needs cost-effective, competitive IT and technology support and solutions. That’s where NSI Partners TechConnect comes to the rescue. On-demand, as-needed technical expertise to help your business or nonprofit with:

-computers     -software     -operating systems     -printers     -scanners

-smart phones     -mobile devices     -networks     -routers     -switches          -file sharing     -data backup

-application choices     -databases     -training and tutorials

-cloud services

When you’re looking for just-in-time IT staffing that will help technology work FOR you rather than the opposite, choose NSI Partners TechConnect.

CONTACT US now at 719-328-0042, ext.810 or email tech@nsipartners.com

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Remote IT Support Colorado Springs

 

Today’s small business or organization needs cost-effective, competitive IT and technology support and solutions. That’s where NSI Partners TechConnect comes to the rescue. On-demand, as-needed technical expertise to help your business or nonprofit with:

-COMPUTERS -SOFTWARE -OPERATING SYSTEMS -PRINTERS -SCANNERS

-SMART PHONES -MOBILE DEVICES -NETWORKS -ROUTERS -SWITCHES

IMG_2883-FILE SHARING -DATA BACKUP                - APPLICATIONS -DATABASES

-TRAINING -CLOUD SERVICES

When you’re looking for just-in-time IT staffing that will help technology work FOR you rather than the opposite, choose NSI Partners TechConnect.

CONTACT US now at 719-328-0042, ext.810 or email tech@nsipartners.com

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IT Support Colorado Springs CO

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Today’s small business or organization needs cost-effective, competitive IT and technology support and solutions. That’s where NSI Partners TechConnect comes to the rescue. On-demand, as-needed technical expertise to help your business or nonprofit with:

-COMPUTERS -SOFTWARE -OPERATING SYSTEMS -PRINTERS -SCANNERS

-SMART PHONES -MOBILE DEVICES -NETWORKS -ROUTERS -SWITCHES

-FILE SHARING -DATA BACKUP – APPLICATIONS -DATABASESIMG_2883

-TRAINING -CLOUD SERVICES

When you’re looking for just-in-time IT staffing that will help technology work FOR you rather than the opposite, choose NSI Partners TechConnect.

CONTACT US now at 719-328-0042, ext.810 or email tech@nsipartners.com

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Outsourced IT Support Colorado Springs

IMG_2883 Today’s small business or organization needs cost-effective, competitive IT and technology support and solutions. That’s where NSI Partners TechConnect comes to the rescue. On-demand, as-needed technical expertise to help your business or nonprofit with:

-COMPUTERS -SOFTWARE -OPERATING SYSTEMS -PRINTERS -SCANNERS

-SMART PHONES -MOBILE DEVICES -NETWORKS -ROUTERS -SWITCHES

-FILE SHARING -DATA BACKUP – APPLICATIONS -DATABASES

-TRAINING -CLOUD SERVICES

When you’re looking for just-in-time IT staffing that will help technology work FOR you rather than the opposite, choose NSI Partners TechConnect.

CONTACT US now at 719-328-0042, ext.810 or email tech@nsipartners.com

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